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IFA Administrator

  • Salary: £18000 - £20000 per annum
  • Location: Nottingham, Nottinghamshire
  • Sector: Financial Planning
  • Job type: Permanent
  • Date posted:
    31 Jul 2018
  • Job reference: 30187

The Company

My client is a trusted financial advisory firm based in Nottingham offering a range of expert financial planning services. Their Financial Advisors are trained to provide financial certainty through pensions, financial advice and inheritance tax planning. This role is perfect for an individual with attention to detail, who work creatively and positively and who will enjoy years of experience and a broad range of technical expertise and access to a wider selection of innovative and market leading financial solutions.


My client is looking for an experienced IFA Administrator to join their expert support team of Administrators and Paraplanners in Nottingham, reporting to the Office Manager.


  • Process and monitor new and existing business cases
  • Liaise with clients and providers during progress of applications and ad-hoc enquiries producing/sending letters and via phone calls/emails
  • Use back office system daily to prioritise and manage workload and monitor ongoing and new cases
  • Use back office system to set fee expectations and monitor suspense account
  • Use suitability report templates to prepare basic advice reports
  • Prepare compliance packs for Advisers/intrinsic pre-approval, checking cases before submitting for pre-approval
  • Print and prepare application forms, report and illustrations for Advisers for sign-up meeting
  • Use provider platforms to process and monitor new business
  • Prepare annual client reviews submitted by Advisers
  • Provider commission reconciliation and queries management
  • Provide general ad-hoc support to Advisers and Paraplanners as required
  • General office and administration (post, stationery ordering, phone calls, visitor reception, setting meetings and appointments)

To be successful you will need

  • Practical experience and knowledge of an IFA environment and financial planning
  • Experience of an office administration support role
  • To be able to work on own initiative with great attention to detail
  • Strong interpersonal skills, drive and energy
  • Motivated by working in a fast-paced environment
  • Organised and able to prioritise
  • Educated to GCSE level or equivalent with grade C or above in Maths and English
  • Able to use software packages such as Excel/Word/Outlook and platforms
  • Keen to progress with industry exams

If successful, you will benefit from

  • A full time, permanent position within a young and dynamic financial planning firm
  • A salary of up to £20,000, negotiable
  • A supportive team, working in a professional yet relaxed atmosphere

Please visit the IDEX Consulting Ltd website for further opportunities. If your application is successful we will contact you to discuss the opportunity in more detail within 2 working days of receiving your application. If your application is unsuccessful, the information supplied may still be retained for use in connection with future vacancies. Due to the overwhelming application response we receive through various sources, should you not hear from us within one week then please assume your application has been unsuccessful.

Our clients include: