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IFA Administrator

  • Salary: £17000.00 - £18000.00 per annum
  • Location: Northamptonshire
  • Sector: Administration, Financial Planning
  • Job type: Permanent
  • Date posted:
    25 Sep 2017
  • Job reference: 3306
Investment/Financial Planning Administrator - Kettering, Northamptonshire - £18,000

We are leading the search for a financial planning practice that delivers fee-based advice to a range of private & corporate clients; the business is the preferred choice for many professional practices within the Accountancy and Legal space. They are on the look out for an experienced Investment Administrator who will be based out of their Kettering office.

Key Tasks

To provide a professional level of administrative support to the team of Investment Advisers.
Under supervision from the Office Manager take responsibility for office administration, set up basic office procedures, communicating same to colleagues and make sure that the administrative side of the business is compliant with FCA Regulations, and runs smoothly.
To process new business for clients, ensuring that any relevant compliance checks are made at relevant times and flag up any issues of concern to the Adviser as soon as practicable.
Open and distribute the post (stamp dating if necessary) and scanning it on the database on a daily basis.
Take delivery of courier and Royal Mail parcels as they arrive, and distribute accordingly.
Ensure that supplies of blank forms required by Advisers are kept well stocked and up to date, and re-order any items as necessary
Filing on a regular basis for Advisors or the MD or where necessary
Answering the phone and taking messages
Answering the door and greeting any visitors to the building, making sure that all visitors comply with our H and S guidelines (signing in procedure)
Stamp and be responsible for the Royal Mail post and any courier items at the end of the day
Prepare paperwork for new client meetings, ensuring that all deadlines set are met.

Main Duties

Keeping the company database up to date, ensuring that all tasks on the system are reviewed daily (and allocated to the relevant colleagues if necessary).
Preparing valuations for client meetings from the database and providers.
Sending letters of authorities to providers, chasing the information and then collating for the Adviser.
To assist, and guide as necessary the Managing Director with social media communication ie Facebook, LinkedIn and Twitter.
To ensure the company website is accurate and up to date.
Communicate with colleagues on compliance matters as they arise, and highlighting any areas of specific interest.

Please visit the IDEX Consulting Ltd website for further opportunities. If your application is successful we will contact you to discuss the opportunity in more detail within 2 working days of receiving your application. If your application is unsuccessful, the information supplied may still be retained for use in connection with future vacancies. Due to the overwhelming application response we receive through various sources, should you not hear from us within one week then please assume your application has been unsuccessful.
Our clients include: